Instead of using a pivot table, you could use Excel functions to count duplicates. A new column appears in the pivot table, with the heading, “Count of Birth Month”. Step 2: Select the range of cells (A1:F16) and click on the Insert tab > choose Pivot Table option. You might prefer to see the list sorted by the numbers n the count field. In the PivotTable Field List, there’s only one field name – BirthMonth. An instance is in United States that has just Judy Creations, M and B, and Sam Furnitures as clients. 1.Parent - Child Count(1) --- In this PIVOT table the counts are mostly ok except for when the TYPE is a bug eg - Child task 18109 as one entry is for a developer and the other entry is for a QA. To show a list of months, add a check mark to BirthMonth, Because the list is text only, the field is automatically added to the Rows area, in Month order, In the Pivot Table Field List, drag the checked  BirthMonth field down into the Values area, In the Sort & Filter group, click the A-Z button (smallest to largest), or the Z-A button (largest to smallest), Click on the heading cell – “Count of BirthMonth”, Adjust the column width, to fit the new heading. After you’ve selected the options that you want, click the OK button, to create an empty pivot table on the worksheet. You can count the number of texts without duplicating by including the ISTEXT function in the array formula as stated below: =SUM (IF (ISTEXT (A2:A10)*COUNTIF (A2:A10,A2:A10)=1,1,0)) This formula will display the number of … If you need a Distinct Count of items (Unique Count of items), see the steps on my Contextures website. Developers, I am new to pivot tables, and am having a little problem with duplicates. There are three unique distinct rows (Grand Total) Pivot table: Count duplicate records (rows) The table I am working with in this example is in cell range B2:D12. Count unique values in pivot table with Value Field Settings in Excel 2013 and later versions. Example input: I would like to have a count of unique values per week of users who posted on the network. You could also change the heading in the Count column: Download the sample workbook for this tutorial, to follow along with the instructions. If that option is selected, you need to select the sheet and cell where you want the pivot table to start. Required fields are marked *. A new column appears in the pivot table, with the heading, "Count of Birth Month". We'll use a pivot table to count the duplicate entries for each month name. Video: Count Duplicates With Pivot Table. Step 3: Create a named range that refers to the pivot table values. One way this feature can be used is to display duplicates. By default, the month names are listed in month order. Setup pivot table. In that column, the pivot table shows the number of times that each month name appears in the survey results list. Next, we want the pivot table to show a count of the duplicate month names in the survey results. You can choose whether or not to add the data to the workbook's Data Model. So, just use the feature Text to Columns. In the example shown, a pivot table is used to show duplicate cities in an Excel Table that contains more than 250 rows. Follow these steps to start the pivot table: In the Create Pivot Table dialog box, the list’s address should automatically appear in the Table/Range box. This site uses Akismet to reduce spam. A heading, BirthMonth, was added at the top of the list, and formatted as bold text. 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